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Contracts and Grants

Reference Sheet for the Preparation of Research Grants

 

All grants and contracts must be approved by VA R&D Committee and VMRF PRIOR to submission to any funding agency . The deadline for submission to VMRF is two weeks prior to agency submission deadline. In cases in which the funding agency does not require prior institutional sign off, we still urge you to collaborate with VMRF because we can support you in requesting and receiving compliance approvals necessary to start your work, if funded. Incomplete compliance documentation, at the very least, will lead to possible delay in accessing your research funds.

 

Frequent revisions by NIH mean that you should ALWAYS use the most recent NIH forms from their web site at http://grants1.nih.gov/grants/forms.htm or at www.grants.gov. Re-cycling form pages from even recent applications can result in an unacceptable submission. The current forms must be used for submissions at all times. Call if you need help.

 

Address:

3350 La Jolla Village Drive (151A)

San Diego , CA 92161-0002

 

Phone:

(858) 552-8585 x7406

 

FAX:

(858) 642-3105

 

Human Subjects:

"Yes" - IRB approval date: Various

Assurance of compliance #: FWA00004069

For federal eGrants, delete "FWA"

 

Vertebrate Animals:

"Yes" - IACUC approval date: Various

Animal welfare assurance #: A3659-01

(Expires 12/31/2012 )

 

Type of Organization:

Private Nonprofit

 

Employer/Taxpayer Identification Number (EIN):

1330189397A1    

If 10-character EIN is requested, use:

33-0189397

 

Congressional District:

CA-053

 

Organizational Component Code:

Code: 60 (Research Organization)

 

DUNS Number:

933863508

 

CAGE Code:

1RJQ1

 

Trading Partner Identification #:

(Call VMRF office)

 

Applicant Organization Contact or Authorized Representative or Official Signing for Organization:

 

Alma Muñoz Cañete, CRA

Contracts & Grants Director

acanete@vmrf.org

 

Or

 

Kerstin Lynam, Chief Executive Officer
klynam@vmrf.org

 

Official to be Notified if Award is Made:

 

Alma Muñoz Cañete, CRA

Contracts & Grants Director

nga@vmrf.org

Phone: (858) 642-3012

 

Or

 

Kerstin Lynam, Chief Executive Officer

nga@vmrf.org

Phone: (858) 552-8585 ext 7406

FAX: (858) 642-3105

Assurances/Certifications:

"No" Debarment and Suspension

"Yes" Drug-Free Workplace

"No" Lobbying (of any kind)

"No" Delinquent Federal Debt

"Filed" Civil Rights

"Filed" Handicapped Individuals

"Filed" Sex Discrimination

"Filed" Age Discrimination

"Filed" Financial Conflict of Interest

"Filed" Misconduct in Science

 

Salary limitation for PIs:

$199,700 Effective 1/1/10

 

Institutional Fringe Benefit Rate:

Academic: See UCSD rates here

VMRF Staff: 37%

 

Annual Increase:

estimated at 3%

 

DHHS Facilities & Admin. Cost Agreement:

Dated: 10/19/2011

Rate: 40.5% for all investigator- initiated studies and subagreements on basic science incl. epidemiology, bench, and animal studies.

 

Other Facilities & Administrative Cost Rates:

Clinical Trials: minimum 24%

Donations: 4%

 

2011 Annual Budget:

$30,000,000

 

Tax Exempt Status:

501 c(3)

 

External Auditor:

AKT, LLC

 

Date VMRF Incorporated:

November 14, 1989

 

IMPORTANT DEADLINE INFORMATION:

 

Summary:   2 weeks prior to submission deadline: Preliminary budget and other administrative sections to C&G

 

5 days Prior to deadline: Completed grant to the C&G

 

Should you not be able to submit your versions to us by those times, we may not be able to review, potentially edit, and then submit all files on time. 

 

Language for Budget Justification (should precede "Personnel"):

 

The Veterans Affairs San Diego Healthcare System (VASDHS) policy is that the Veterans Medical Research Foundation (VMRF) administers grants with 50% or more performance in VASDHS space. The 50% applies to where the actual research work is performed, not the P.I.'s research effort.

 

In front of the detailed budget justification paragraph for each of the Key Personnel who have VA 8ths and are anticipated to be paid on a Personnel Agreement with UCSD we include the following:

 

[INSERT TITLE ON THE PROJECT AND/OR NAME OF STAFF], [insert % effort], is "UCSD TITLE", at the University of California, San Diego and [INSERT VA TITLE] in the VA San Diego Healthcare System (VASDHS). [INSERT NAME OF INVESTIGATOR] is an employee of the Veterans Affairs San Diego Healthcare System. In addition, s/he holds joint appointments with the University of California , San Diego and VMRF. The [list percentage] salary support requested for "INVESTIGATOR" relates solely to his/her UCSD appointment and is in keeping with NIH policy that recognizes a 60 hour work week for VA Principal Investigators. The salary requested in the grant relates to the UCSD institutional salary base.

 

Communications/Computing Charges on PA's:

 

These charges are not to be added to budgets for projects with full Indirect Cost; they are included in the VMRF indirect cost pool.